ISCA Training Schools Program

ISCA Training Schools in Speech Communications

Information for Proposers

ISCA Training and Education Committee

 

This document summarizes guidelines for submitting a proposal for a training school under the ISCA Training Schools in Speech Communication (ISCA-TSSC) Program.

Proposals (white papers) should be submitted by email to This email address is being protected from spambots. You need JavaScript enabled to view it.. They should be less than 5 pages in length in 11 or 12 point font, addressing the following points:

  1. The proposed title, a description of the technical theme for the training school, and an outline of the topics to be covered.
  2. A specification up front about the expected regular sponsorship (financial and technical) by ISCA. For a regular sponsorship proposal, organizers will use the ISCA Training Schools logo in their website and an ISCA contribution of up to 10000€ can be included in the budget. This ISCA contribution is expected for supporting the invitation of lecturers (travel expenses and daily allowance, but not for lecture fee) and for providing grants to some students attending the school.
  3. A listing of key organizers and description of their qualifications.
  4. A description of the venue, including facilities available to host the event.
  5. A listing of the proposed lecturers and their qualifications, including information about which lecturers are confirmed (pending approval of the proposal), and which are yet to be confirmed. It is advisable to use as keynote speakers for the opening ceremony ISCA Distinguished Lecturers or Fellows who will serve also as observers for the good practice of the ISCA Training School. In case this is not possible, ISCA Board, in collaboration with the organizers, will assign an ISCA observer.
  6. A description of the proposed membership development contribution of the training school. What will be the contribution of the training school to the students who attend, and to the ISCA at large? What special activities or initiatives will the organizers develop as part of the event to help enhance the impact? (i.e., promote ISCA membership and ISCA supported conferences and workshops, produce and provide material for the ISCA Video Archive, etc.)
  7. A description of the assessment system organizers will follow in order the participants to assess the success of the school. Good practice recommendations for implementing the ISCA training schools are expected to be provided as feedback to the ISCA Board.
  8. A description of any travel grant program that will be included in the proposed training school. The costs for providing these grants should be taken into account in the budget breakdown (see below).
  9. Proposed dates. The suggestion duration is five days (Monday through Friday).
  10. A specification of the proposed registration fee structure. A significantly higher rate is suggested for non-ISCA members. The following categories are suggested:
    1. ISCA student member (the lower rate)
    2. Non-ISCA student member
    3. Non-student ISCA member (a high rate)
    4. Non-student, non-ISCA (the higher rate)
    A single-day registration fee may be useful for the non-student practitioners. Organizers should adjust the level of the registration fees based on local considerations, anticipated external support, etc. It is suggested that even if enough support is available to cover student registration costs completely, some modest registration costs are suggested for students so that they and their advisors are “invested” in the program.
  11. Provide a budget breakdown that shows estimated revenues (from registrations and sponsorship contributions), as well as costs. When preparing the budget, proposers are advised to not plan on having business class travel (use economy class) for speakers unless it can be supported directly from external (non ISCA) funds. ISCA funds cannot be used for business class travel neither for lecture fee.
    The provided budget should also address the following points:
    • The proposed budget should include a 15% contingency to reduce the possibility of a deficit. The organizers will be responsible for covering any losses; ISCA will not assume such liability.
    • What do the organizers plan to do with their share on any budget surplus, should one exist? Please note that under the regular sponsorship, ISCA plans to split pro rata any surplus with the organizers, proportional to the ISCA contribution.
  12. Information about the final financial documents related to the School (provide the name of the person who will have the authority to sign the final financial document). The signed final financial document should be send to the ISCA Board. ISCA Board reserves the right to request additional documents for financial verification.
  13. Information about low cost living arrangements for students. What will be the cost for students for living arrangements? Is free dorm accommodation available for students? Approximately how many students can be accommodated under the available low cost or free housing arrangements?
  14. Information about lunch arrangements. Will the event provide lunches (if so it needs to be in the budget) or will there be low cost lunch facilities available? The envisioned lunch facilities and their estimated cost to students should be described.